Full 9th District Committee Meeting - November 15, 2008

From:  9th District Chairman Kevin Harris To:  9th District Committee Members Subject:  Official Meeting Call for full District Committee Meeting on November 15, 2008   As previously planned, the 9th District Committee will meet Saturday, November 15, 2008, at 10:00 am at Poole's BBQ, 164 Craig Street, East Ellijay, Gilmer County.  The official meeting call, proposed agenda, proxy form, and Minutes are either provided below or attached.  See the 9th website www.gagop9.org for directions to Poole's.  See Map and Directions   This will be a full agenda with some important decisions to be made.  A priority is the need to elect a replacement for State Committee member Brian Laurens.  Mr. Laurens was the campaign manager for Senator Chip Rogers and no longer votes in the 9th congressional district.  There are also two separate Gilmer County hearings on the agenda, one of which is an appeal.  Information regarding these hearings will be forwarded very shortly.    If you cannot attend, please get your proxies, in the format provided below, to a committee member who will be attending.  THIS PROXY FORMAT is just for this meeting and the two hearing meetings. Mark the form to designate the meetings for which you are giving your proxy.  (As done in past hearings, each hearing is considered a separate action/meeting, thereby requiring a proxy designating such). For those given proxies, please bring them with you.      I am extremely proud of the 9th District and your accomplishments this  year.  Thank you once again for all you have done and continue to do.    Kevin Harris, Chairman 706-455-9200 cell      Sally Forest, Secretary (h) 706-698-3257 (c) 706-889-1284 (fax) 706-698-3256   Attachments: Meeting Call and Proposed Agenda Proxy Form for Meeting and Hearings Minutes from District Meeting (July 26, 2008) Minutes from District Meeting (February 9, 2008)   Personal note from your Secretary -- In the interest of full disclosure, I am a party in both of the Gilmer County hearings. Documents on these will be forwarded to you, but any questions, comments, or need for additional information should be sent directly to Kevin.  Thank you.  Sally     *****************  Official Meeting Call/Proposed Agenda/Proxy  ***************     District Committee Member:    **PLEASE PLAN TO ATTEND THIS MEETING IF AT ALL POSSIBLE.  Your presence is VERY important. If there are additional items that need to be addressed, please email Kevin Harris (kevin@integritypublicaffairs.com) so the items can be considered for placement on the agenda.  Upon receipt of this message, please email me (scforest08@yahooo.com) to let me know if you will be able to attend.  If you can’t attend, send your proxies to another committee member that you know will attend.  It is critical to have a quorum so that several critical items can be addressed.  The time limits in parentheses are suggested to ensure attention can be given to each item. Thanks for your cooperation!!!     PROPOSED AGENDA Ninth District Republican Party Full District Committee Meeting November 15, 2008 Poole's BBQ 164 Craig Street, East Ellijay, GA 706-635-4100 10:00 am -12:00 noon   Prayer Pledge of Allegiance Roll Call-Secretary  Adoption of Agenda Reading of Previous Minutes-Secretary Treasurer’s Report-Bobby Valentine Reports from County Chairmen (suggested 3-4 minutes per county report)        Include brief 2008 Election Report from each County Chair or his/her representative Other Officer’s Reports (suggested 1 minute per report) Chairman’s Comments              2008 Election Summary Unfinished Business             9th District Web Statistics-Bettye Chambers             Update Regarding 2009 Ninth District Convention-Pickens County GOP New Business             Election of Replacement for State Committee Member Brian Laurens             Additional items/events not sponsored by the district   Initial Hearing regarding Gilmer County (Randy Bell et al)   Appeal following Gilmer County initial hearing ( Phil Forest , Sally Forest et al ) Announcements Next District Meeting January 19, 2009 Adjourn   ******************************************************************** OFFICIAL PROXY   KNOW ALL MEN BY THESE PRESENT, that I, ____________________________ of _______________  9th District Republican Party____________________(official title), do hereby constitute and appoint ___________________________________ my true and lawful attorney to vote a meeting of the 9th District Republican Party District Committee concerning:           ________ 9th District Committee business (Regular Meeting)      ________ Initial hearing regarding Gilmer County (Randy Bell et al hearing)       ________ Appeal hearing regarding Gilmer County (Phil Forest, Sally Forest, et al                      appeal) to be held on the ______________day of ______________2008 or at any adjourned meeting thereof, and for me in my name, place and stead to vote upon any questions that properly may come before such meeting, with all the power that I would possess if I were personally present, hereby revoking all previous proxies. IN WITNESS WHEREOF, I have set my hand this __________day of  _________________2008.   X_______________________________________________________   Witness (optional)___________________________________